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| Board of Directors Meeting Date: 2006 NOV 13 | Board of Directors meet the 2nd Tuesday of every month, 6:00 p.m. in the Community Clubhouse |
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| MINUTES
Representing MAY
Management Services Patti Brown, Property Manager; Debby
Powers taking minutes. APPROVAL OF
MINUTES 2007
Proposed Budget
Patti
Brown reviewed some of the variances as of the September Financial Report and she
explained there haven’t been any major items in October. Tom Murta moved to approve the 2007 budget as Tom Reinheimer presented it. Angela Diaz seconded the motion and it was unanimously carried. Angela Diaz asked that the budget assumptions be mailed out along with the Annual Meeting mailing. Patti Brown will also do a cover letter explaining the bad debt item. There was discussion about the bad debt item and Tom Murta stated that someone suggested to him that the Board list the names of those who haven’t paid their assessments. Patti Brown explained that any owner could come to MAY Management and request to look at the delinquency report. It was also decoded top post the 2007 budget on the website. Josiah Andrews felt that each item that was raised should have an explanation. FINANCIAL REPORT Tom
Murta moved to send out biannual assessment statements effective January 1, 2007. Angela
Diaz questioned the addendum to the MAY Management contract, in particular the $1.50 fee
for faxing and the $100 administrative fees for filing a lien. She noted that she and Tommy Reinheimer are
protesting these two costs and she asked Patti Brown to clarify these items before she
would sign the addendum to the contract. Ms.
Diaz would like to know if some of the money for filing the lien will come back to the
Association as $25 used to come back to the Association.
There was further discussion about the MAY Management charges and Patti
Brown explained there is backup attached to the MAY Management check referencing these
charges that Tommy Reinheimer can review when he signs the checks. It
was also noted that Tom Reinheimer had a question on the financials regarding 19 hours for
maintenance. Patti Brown has asked for a copy
of the maintenance man’s time sheet, but she hasn’t received it yet. Angela Diaz moved to accept the September financial report. Tom Murta seconded the motion and it was unanimously carried. MANAGEMENT
REPORT
Pool
Deck – Patti Brown also reported that the pool decking was also repainted. Landscape
Proposals
- Patti Brown requested bids from four landscaping companies and only two have come back
so far. Angela Diaz asked for references on
the landscape companies and a list of the properties they currently do. Patti Brown will send her the list. Angela
Diaz also asked that Turfection discount the second mulching charge because their contract
runs from November to November and they have only mulched once this year. Sinkholes
- Patti Brown reported that she had two quotes to repair the sinkholes, but one of the
contractors who quoted has recently passed away. The
remaining contractor, Vince Mathews proposed $1600 to repair the two sinkholes. Patti Brown will contact Florida Pipe and Tech for
another quote. Angela Diaz also reported that
there is a washout between the two lakes on Sawmill Lakes Drive and Tom Murta explained
that it is because the concrete wing walls are not long enough. ARC
Minutes
– Ms. Brown included the ARC minutes in the meeting packet as the Board members
requested. Angela Diaz moved to order ARC
signs to be placed in an owner’s yard once they receive ARC approval for a project. Patti Brown will find out the cost of the signs. It was also agreed that if they didn’t get a
sign back from the owner, the owner would be charged for the sign. The motion was seconded and carried. UNFINISHED BUSINESS Work
Order Items
– Angela Diaz reviewed outstanding items that had work orders written on them. Patti Brown noted that there have been bathroom
doors left open since the locks were changed, but no damages have been done. It
was also noted that both walls at the entrance have lights out on the ligustrom trees. Camera
Quotes -
Patti Brown will continue to pursue an additional quote from someone who is currently
doing this type of work at Ocean Grand. COMMITTEE REPORTS ARC Committee - No report. Civic Affairs Committee - No report. Covenant Enforcement - Previously discussed. Communications - No report. Community Affairs
- Finance/Insurance - No report. Landscape Committee - Previously discussed. O. M. & W - No report. Safety &
Security Committee - Angela
Diaz stated that SJSO will be doing another self defense class in the community. NEW
BUSINESS Annual
Meeting
- Patti Brown reported that she has not received any nominees for the Board yet. She explained that a person could be nominated at
the annual meeting. Angela Diaz stated
that she and Tommy Reinheimer’s terms are up next year and that would leave the Board
with only two Board members. She feels this
is extreme apathy in the community and is disappointed in this. Patti Brown explained that the Board couldn’t
run with only two members and they would have to appoint someone. Dr.
Frank voiced interest in running for the Board, but explained he couldn’t make
Tuesday evenings. The Board discussed
possibly changing to Monday evenings. Josiah
Andrews was agreeable to take Dr. Frank’s position on the ARC. Approval
of Rogers’ Addition - Tobe’ Budner sent plans and a cover letter asking the
Board to review Mr. Roger’s addition. Josiah Andrews explained that the ARC did not
want to approve the plans because they did not agree with the variance. Angela Diaz explained that the reason the Board
overruled the ARC on the variance is because there are already many homes in the community
that were equally as close to the street and she couldn’t see how it could be denied. Dr. Frank voiced disappointment that the ARC was
never informed of the reasoning., Angela
Diaz apologized for the lack of communications. Tobe’
Budner sent a memo explaining that the situation is ideal with the original architect and
original builder doing the addition to the home. Mr.
Murta reviewed the plans and felt they meet the community standards. Tom Murta moved to approve the architectural plans
for Lot 46, Phase I at the Rogers’ residence for a garage addition. PUBLIC COMMENT: None. Next Meeting – The next meeting will be the Annual Meeting on December 12th at 6 p.m..ADJOURNMENT - With no further business to discuss, Angela Diaz moved to adjourn the meeting. The motion was seconded and the meeting was adjourned at 7:37 p.m.
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10036 Sawgrass Drive, Suite 1 * Ponte Vedra Beach, FL 32082 * (904) 273-9832 |
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