MINUTES

Board Members Present: Ed Bender, Angela Diaz, Luana Quick, Harry Riddle and Tommy Reinheimer.  Representing MAY Management Services Andy Macfarlane, Debby Powers 
CALL TO ORDER
With 75 proxies turned in, a quorum was established and President Ed Bender called the meeting to order at 7:05 p.m.
PROOF OF NOTICE OF MEETING – Ed Bender presented the Proof of Notice of Meeting Affidavit.   

INTRODUCTIONS
Mr. Bender introduced the current Board members.  He also introduced the three candidates for election:  Josiah Andrews, Joseph Mauro and Tom Murta.  Mr. Bender explained that at the time the ballot was prepared, there were two vacancies on the Board - Mr. Bender and Mr. Riddle.  Luana Quick will be moving out of the community so all three of the candidates will be elected to the Board, two of them with a three-year term and one candidate will fill the remainder of Luana Quick’s term.  Mr. Bender asked for volunteers to count the votes.

REVIEW AND APPROVAL OF 2004 ANNUAL MEETING MINUTES
A resident moved to approve the December 13, 2004 Annual Meeting Minutes as presented.  The motion was seconded and carried. 

REPORTS OF OFFICERS - PRESIDENT  
Ed Bender explained that the goal of the Board has been to maintain safety, security, and the quality of life in Sawmill Lakes as well as increasing property values.  He explained that there had been some vandalism issues in the bathrooms and now the bathrooms are locked each night.  He also explained that intermittently the Association has had the sheriff patrolling the property.

Mr. Bender reported that the Association, now has new street signs, a new fencing project is in progress, there is new lighting in the community, pressure washing has been done, improvements have been made at the Tot Lot, a Landscape Committee has been established, improvements have been made at the recreation room, light poles have been painted and fire hydrants have been painted.  Mr. Bender reported that the Association has a new pool company, and they have closed the pool on Mondays for pool maintenance.  He also reported that the Association now has better control over overnight parking.  Mr. Bender reported that the Board voted to replace TNT landscaping with Turfection and already they have seen some improvements.

Mr. Bender reported that he will be heading up the Association's Covenant Enforcement Committee and he has seven volunteers.

Mr. Bender also reported that the Association has reviewed the insurance policy, and have eliminated insurance for replacement of the basketball court.

The Association currently has a community web site:  www.smlinfo.org   He also explained that they are working on a third directory for the community.  A new newsletter has been published.  Mr. Bender reported that Pegine Echyverria put together garage sales, community events, and luminaries.

Ed Bender thanked Hal Hitch, who has headed up the Community Affairs Committee.  He also thanked Howard Wallenstein for heading up the O. M. and W. Committee and attending the Canal Authority Meetings.  He also thanked Sue Taylor, Pat Stone, and Angela Diaz for the improvements the Landscape Committee has made and the Christmas decorations.

Mr. Bender also reported that the last three years the Association has stayed within its budget.  He explained that the money for the new street signs and new fencing has come out of the reserve account.

TREASURER’S REPORT
Tommy Reinheimer explained that the new fence is a 75 year fence and in the long term  this will help with the budget and improve the look of the community. 

Mr. Reinheimer explained that the 2006 budget up is a 5% increase over the 2005 budget.  He explained that the assessments will increase in 2006 by $50, with the annual dues at $800.  He gave a breakdown of expenses that were increasing.

A resident asked how many owners are delinquent with payment of assessments and Andy Macfarlane explained about six.  Mr. Bender explained collection procedures and stated that the Board reviews the delinquencies each month.  It was explained that next year the Association is budgeting $70,000 to go into the reserves for 2006.  This money is being set aside for the replacement of roads, maintenance of the clubhouse, park and pool area, irrigation, landscape, and miscellaneous signs, fences, etc.

Tommy Reinheimer explained that Dreux Isaac did a Reserve Study and he pushes the forecast out 30 years.  Ed Bender explained that this is what the Board uses is its bible to allocate money for future repairs.

OPEN FORUM
A resident asked if the County is going to put in a sidewalk from the Sawmill Lakes entrance to Publix.  Ed Bender explained that this is an item that the Civic Affairs Committee could keep track of.  He explained that they are still waiting for the County to decide what they are going to do with four-laning the road.  Mr. Bender explained that previously the County agreed that they would not go beyond white line on the north side of the current road, and the Association needs to hold the line on this.

A resident asked about street cleaning and gutter cleaning.   He was concerned that maintenance needs to be done.  Ed Bender explained that some of the pressure washing has been done, and there is still a need to do more.  Angela Diaz reminded the homeowners that it is their responsibility to pressure washed their own sidewalks.  Mr. Bender also explained that the Board is looking closely at the new landscaper’s maintenance.

Mr. Bender explained that last year a lot of money had to be spent on tree removals from hurricane damage.

A resident complained about the style of the mail boxes and Ed Bender explained that the Board is looking into new mailboxes, but each one would cost around $250.  The new Board will continue to look into this issue.  Mr. Bender also explained that the Board is trying to get enforcement with the homeowners rejuvenating the old mailboxes.

Harry Riddle commented about four-laning from the bridge to the roundabout and he urged the Board to watch this issue carefully.  Ed Bender stated he will talk to Joe Stevenson and let him know that Sawmill Lakes won't stand for the County taking any more of Sawmill Lakes’ property.  Mr. Bender also explained that four-laning Mickler Road to A1A has been scratched.  Mr. Bender urged the Board to be vigilant in these issues.  Mr. Bender explained that Hal Hitch, of the Civic Affairs Committee, watched these issues closely for six years and a new chairman of the Committee is needed.  Mr. Bender explained the role of the Civic Affairs Committee.

ELECTION RESULTS
The following were elected to the Board of Directors:    Josiah Andrews, Joseph Mauro and Tom Murta. 

NEW BUSINESS

Angela Diaz thanked the Board for all their hard work in the last year.

ADJOURNMENT

With no further business to discuss, Tommy Reinheimer moved to adjourn the meeting.  Harry Riddle seconded the motion and the meeting was adjourned at 7:47 p.m.
____________________
 Ed Bender, President

SAWMILL LAKES MAINTENANCE ASSOCIATION INC.
ORGANIZATIONAL MEETING
DECEMBER 13, 2005
SAWMILL LAKES RECREATION ROOM

MINUTES

Board Members Present:  Angela Diaz, Josiah Andrews, Joseph Mauro, and Tommy Reinheimer.  Representing MAY Management Services Andy Macfarlane, Debby Powers  Absent:  Tom Murta. 

CALL TO ORDER
The meeting was called to order at 7:55 p.m.

The job descriptions for the officers were discussed.  After discussion, the following slate of officers were unanimously elected:
President                                               Angela Diaz
Vice President                                       Joseph Mauro
Treasurer                                               Tommy Reinheimer
Secretary                                                Tom Murta
Director at Large                                  Josiah Andrews

Angela Diaz noted that if Tom Murta wants to take the one-year vacancy, he and Josiah Andrews may switch.  Tommy Reinheimer also reminded the new Board members that the rule is if you miss three Board meetings you are out.  The Board members decided that they will also check with Tom Murta to make sure he is willing to accept the position of Secretary. 

The Andy Macfarlane stated that at the first meeting in January, the new Board will set goals for the next year.  He also asked for committee reports to be written so they can try to hold the meetings to one hour.  The date of the next meeting will be January 10th at 6:00  p.m.

ADJOURNMENT

With no further business to discuss, the meeting was adjourned at 8:10 p.m.
_______________   
Angela Diaz, President