MINUTES

Representing MAY Management Services Andy Macfarlane, Property Manager;  Debby Powers taking minutes. 
Quorum and Call to Order
A quorum was established and President Ed Bender called the meeting to order at 6:02 p.m.

APPROVAL OF MINUTES
There were several corrections noted on the October 11, 2005 minutes. Tommy Reinheimer moved to approve the October 11, 2005 Board of Directors Meeting Minutes as corrected. The motion was seconded and carried.

FINANCIAL REPORT
Ed Bender reported that the Association now has a surplus of $ 3,652..

Mr. Macfarlane reviewed the accounts receivable list.  he explained that six homeowners have received a lien letter, another owner has a payment plan, another homeowner has made a payment and Mr. Macfarlane is watching that account, the Associations is moving ahead with a forclosure on one account, and moving ahead with a money judgment on another account.

Luana Quick moved to accept the financial report.  The motion was seconded and carried.

APPROVAL OF THE 2006 BUDGET
Tommy Reinheimer explained that the 2006 budget has an increase of $50 per residence, which is an increase of 4.5 percent.  He explained the increase was necessary due to increasing costs of insurance, the Canal Authority dues increased 15%, and additional money has been allocated for reserves.  Ed Bender added that he spoke to Howard Wallenstein, and the Canal Authority increase was mainly for fuel for their pumps.  The increase for the Canal Authority went up to $43 per household, which is an increase of $4-$7 per household.  Mr. Reinheimer stated that the landscape contract went up 7 1/2 percent with the new landscaper.  The general repairs and maintenance was increased by 36%, and the utilities were increased by 12%.  Insurance cost at this time are going up 8% and this will cover the Association through June. 

A resident stated he believes the insurance will continue to increase further next year, and Andy Macfarlane agreed that hurricane Wilma will cause insurance to increase.  Tommy Reinheimer explained that the Association was paying a substantial amount to insure the soccer field, and they have dropped that insurance since the field has withstood several storms with no damage to it.  This was done to help keep insurance costs down. 

Andy Macfarlane also explained that the budget also increases money placed into the reserves by close to $13,000 per year.  Tommy Reinheimer explained that the Association is spending more than planned, but in the long-run will come out ahead.

A resident complimented the Board on their spending and asked if a $50 increase was enough.   Tommy Reinheimer and Ed Bender explained the increase and stated that they felt $50 was sufficient.

Andy Macfarlane brought up the end of year surplus, and Tommy Reinheimer instructed him to roll any surplus into the reserves and it will be used for additional signage.

A resident asked what the Reserve Account is used for, and Ed Bender explained it is set aside primarily for road resurfacing, street signs, fences, the clubhouse and other items are itemized in the Dreux Isaac Reserve Study.

Luana Quick moved to accept the 2006 Budget as presented with the $50 per home increase.   Tommy Reinheimer seconded the motion and it was unanimously carried.  Andy Macfarlane stated that account #6590 should be changed from $11,000 to $10,245 to maintain a balanced budget.  Luana Quick moved to incorporate the above change to the budget.   The motion was seconded and carried. 

Ed Bender explained that the Annual Meeting will be held on December 13th and he reviewed the agenda for the meeting.  He stated there are three candidates running and he and Harry Riddle will be leaving the Board.  He also explained that the Association need 20% of the members (75 homes) by proxy or in person to have a quorum. 

Mr. Bender explained that the new Board will begin in January and tonight he doesn't want to start anything this Board can't finish, so it will be a shorter Board meeting than usual.  

UNFINISHED BUSINESS
ARC Issue - Ed Bender explained that the Board is waiting for a ruling from the County on the outstanding ARC issue regarding a room addition at 433 West Mill Chase Court.

Fence - It was reported that the total cost for removal of the old fence, clearing the area, and installing the new fence is $63,450 from Best Fence.  Luana Quick stated notices went out to homeowners on their doors and the work will begin around November 15th.  Mr Bender explained to the homeowners present that the Board had previously invited all homeowners who had a fence bordering their yards, to a meeting, and got their input before the Board made any decisions on the fence.

Luana Quick also explained that the Association will be planting trees and shrubbery where the current fence abuts common property.  Tommy Reinheimer explained that the Board concluded that the only fences that needed to be maintained were the fences behind 25 homes abutting County Road 210.

Streetlight - Luana Quick reported that Beaches Energy Services has agreed to repair or replace all street lights at Sawmill Lakes and they will also put in new lenses for all the streetlights.  Angela Diaz will email Andy Macfarlane with locations where the trees need to be trimmed further around the streetlights.

Tot Lot - Tommy Reinheimer stated that the mulch looks good, and he will bring up staining for the Tot Lot at the Board meeting in January of 2006.

New Landscaper - Angela Diaz reported that she has heard several positive comments so far. 

COMMITTEE REPORTS

Finance/Insurance – Nothing to report.

Landscape Committee – Nothing further to report.

ARC - Ed Bender stated there is a lot of activity in this Committee.

Covenant Enforcement - ed Bender will head up this committee.

Civic Affairs Committee – Hal Hitch has resigned after serving for six years and a new chairman is needed.  Ed Bender will note in the letter to the homeowners that a volunteer is needed to chair this Committee.

Communications- Ed Bender reported that everything is going well.

Community Affairs – Nothing new to report.

Safety & Security Committee – Angela Diaz reported on an alleged break-in at one home.  She also explained that a van pulled up and asked a child if his parents were home.  A police report was filed on that.  Ed Bender reminded the residents that they can't let their guard down.   He also stated that Tom Harding has done a great job getting all alerts out when necessary. 

Solicitors were discussed.

Ed Bender also explained with all the rain we've had recently, the lawn peopl got behind and one homeowner complained that a landscaper was mowing at 7:30 in the morning.  Mr. Bender talked to the person mowing and he agreed he wouldn't start before 8 a.m.. Mr. Bender reminded everyone that there is a noise ordinance and no work should begin until 8 a.m.

O. M. & W –  Previously discussed.

NEW BUSINESS
Christmas Decorations - Angela Diaz moved to approve expenditure of up to $300 for new Christmas decorations for the Association.  The motion was seconded and unanimously carried. 

PUBLIC COMMENT
A resident asked about vines growing on the outside of the new fence, and Luana Quick explained that there is a plan in place for maintaining around the outside of the fence.

It was reported that the fire hydrants have all been recently painted and the mural was repainted at the tot lot.  Mr. Bender reviewed some of the repairs that were done at the tot lot. 

Mr. Bender asked all the residents to attend the December 13th Annual Meeting.

Next Meeting – The next meeting will be held on Tuesday November

ADJOURNMENT
With no further business to discuss, Luana Quick moved to adjourn the meeting. The motion was seconded and the meeting adjourned at 7:10 p.m.

________________________
Ed Bender, President