MINUTES

Representing MAY Management Services Andy Macfarlane, Property Manager;  Debby Powers, taking the minutes.

Bill Muir, home owner, was also present.

Quorum and Call to Order
A quorum was established and President Ed Bender called the meeting to order at 6:02 p.m.

APPROVAL OF MINUTES
There were several corrections noted on the June 14, 2005 minutes. Tommy Reinheimer moved to approve the June 14, 2005 Board of Directors Meeting Minutes as corrected. The motion was seconded and carried.  Ed Bender asked Andy Macfarlane to place the on-going items on the agenda under unfinished business so something doesn’t get forgotten.

FINANCIAL REPORT
Ed Bender reported that the Association is now $ 42.17 under its expected year-to-date budget. There was discussion as to whether the $4,365 insurance claim was adjudicated. Ed Bender asked for a detailed breakdown of line item #6510. Ed Bender explained that the whole yearly budget for line item #6510 is $6,600 and the Association has already spent $6,600. Andy Macfarlane stated he would get some of the irrigation repairs reclassified to the reserves. He will also supply the board with a detailed accounting of line item #6510. After further review of the financials, Tommy Reinheimer showed the Board members where the $4,365 insurance claim had been credited to the account.

Andy Macfarlane reviewed the delinquency report. He explained that one owner had received an attorney letter. The owner made an offer to pay $1,000 down and $100 a month, plus the assessments when they are due. Andy Macfarlane suggested that the Board establish some sort of perimeter such as this, to get a good amount of the money down and have the owner pay so much per month, while continuing to stay current with their assessments. The Board members were in agreement with this.

The rest of the delinquencies were reviewed, noting that one has been paid off, one has a lien in progress, and the Board is monitoring a couple more of them. Ed Bender noted that all of the accounts listed are not past due until the 31st of the month.

Harry Riddle moved to accept the financial report. The motion was seconded and carried.

MANAGEMENT REPORT
Harry Riddle asked about the mold at the pool and Andy Macfarlane explained that the pool was treated, the area was pressure washed and re-painted so it looks like new. Mr. Macfarlane stated the need for the Board to establish a policy for closing the pool one day a week so it can be shocked.

After discussion, Harry Riddle moved to close the pool every Monday for shocking. Luana Quick seconded the motion and it was carried. Andy Macfarlane will have it posted on the website and also post it at the pool. Angela Diaz suggested doing this for a month, and then, after the kids are back in school, re-evaluating to see if it needs to be continued.

Mr. Macfarlane reported that the entrance sign would be painted on the top and around the oval part, but not the detailed part inside the oval. It should be done by the end of the week.

Andy Macfarlane didn’t get any additional bids for pressure washing the curbs, sidewalks, pool deck and clubhouse because the first bid was at $3,150 and the Association doesn’t have money in the Operating Account at this time for this expense. This will be revisited after hurricane season.

Mr. Macfarlane reported that he has put out a scope of work for the landscape contract to be bid out. He has requested three bids and will try to get two more bids.

He also brought up the area at Timber Lake where the fire was. Mr. Macfarlane stated he was concerned from a codes point of view that the area between the preserve and the house is too close for fire fighting. Luana Quick stated that she felt that Arvida should have followed the code when they built the houses so close to the preserve. Mr. Macfarlane stated there has probably been more growth since the homes were built. He will continue to check into this.

Mr. Macfarlane also reported that he asked the landscaper to remove the stump where the palm tree was removed and the landscaper stated it would leave a big crater. Angela Diaz stated this would be ok because the Landscape Committee plans to plant sago palms in the space.

Andy Macfarlane will look at the house at 728 Lakestone Circle with the stain over the garage. Luana Quick stated that the solution is to repaint.

UNFINISHED BUSINESS
Insurance - The insurance issue was clarified and handled by vote between the meetings.

Tot Lot – Luana Quick had looked at the low lying area and suggested to put sand in to raise it up even with the rest of the area. Mr. Macfarlane stated he is getting a price for the sand, but he believes it will still take ten yards of mulch. Ed Bender reported that he has received some letters from residents complaining about the lack of mulch and that there were loose nails and screws. Andy Macfarlane stated that the took care of all the loose nails and screws himself. He also reported that someone destroyed the garbage can. Ed Bender asked that the playground area be mulched as soon as possible. Angela Diaz questioned if regular inspections are being done on the playground since there were loose screws and nails. Andy Macfarlane stated that he would continue to check the playground area, but he believed the nails and screws that were popped out was vandalism. Angela Diaz moved to proceed with getting sand for the playground then mulch. The motion was seconded and carried.

Card Key System for Pool – Angela Diaz investigated costs and found that a card key system at the pool would cost $3,525. She will continue to look for a lower price.

Fences – Ed Bender reported that Boo Whitham, of 713 Lakestone Circle, wanted to talk about fences. He advised her to call Luana Quick or come to this meeting. She did neither.

Luana Quick stated that the first letter has gone out to the resident that back up to Roscoe Road. One person wanted their fence down. One fence was in bad shape and Andy Macfarlane had it repaired.

Luana Quick prepared a draft of a second letter to send to residents along CR 210. She suggested giving the homeowners the option of putting up wrought iron or just a natural barrier. Angela Diaz felt the fence should be consistent all along CR 210. The Board members discussed this. After discussion, it was decided that the Board members were in agreement to abandon the fence along Sawyer Lane. Luana Quick will prepare and present a fence plan to be voted on at the next Board meeting. Angela Quick proposed to get a price on repairing the fence from the main entrance north on CR 210. Mr. Bender stated that a price could be sought and the Board members could vote on this between meetings. Tommy Reinheimer stated that the fence plan should include which sections to maintain and which to remove.

Street Signs – Angela Diaz showed a picture of the proposed signs. She reviewed the proposal from Sign-A-Rama at a total cost of $19,000 for all the stop signs and street signs to be replaced. It was noted there is $13,000 allocated in the reserves for the year 2007 for replacement of signs. It was previously agreed to go ahead with the signs up to $13,000 worth, then wait until the end of the year to determine if there is money left over from the fence project, that could be used for signs, and if not, the assessments may be increased next year to finish the sign project. Angela Diaz will identify the areas that can be done for $13,000 and the rest will be revisited at then end of the year.

Parking Issues – Ed Bender stated that he received a complaint about a truck parked overnight at 340 South Mill View Way. Mr. Bender stated the need for the Board to get control over the parking problems. Andy Macfarlane reported that he received a letter from a resident who wrote if the Board was going to “selectively enforce” there would be a problem.

Luana Quick suggested for two or three weeks putting notices on vehicles that are violating the rules.

Harry Riddle suggested drafting a letter to all residents and Ed Bender explained that the Board already did this last August. The letter that was sent indicated that the towing policy would be enforced. The Board members agreed that the parking covenants should be enforced throughout the entire community. Ed Bender and Luana Quick will ride the property at 6:00 a.m. and put bright colored warnings on all vehicles violating the rule.

Dog Issues – Andy Macfarlane told about a dog issue on Pine Mill. He has sent a letter, called the neighbor who complained, and called Animal Control. He has heard nothing further.

Mail Boxes – Angel Diaz got the mailbox specifications from Any Macfarlane. She asked the Board members their thoughts on plant material on the mailboxes. Luana Quick stated that when there is vegetation all over the mailbox, no one could see the number. She added that the Post Office doesn’t care about the vegetation. Ed Bender suggested telling the owners if they have vegetation growing on the mailbox, they need to have it neatly trimmed and the house numbers should be displayed prominently on the house. Ms. Diaz also asked if the Board wanted to give owners the option of having a vinyl post that looks like wood, but she added this wouldn’t be in the selected; Benjamin Moore color. The Board members agreed that beige would be close enough if owners wanted the vinyl posts.

COMMITTEE REPORTS

Finance/Insurance – Previously reported at beginning of meeting.

Landscape Committee – Angela Diaz reported that a gardening day was held. She thanked the following residents for their participation: Linda Schultz, Kathy Esfahani (Kathy’s Creative Gardens), Pat Stone-Smith, Terri Bonner, Katherine Diaz, Franny Rosser, Katherine Rosser, Brendon Rosser, Nick Rosser, Angela Diaz, Kristin Colabrebse, and Genna Thompson. Ms. Diaz explained that by doing the work themselves, $300 was saved in debris removal and $720 was saved in man-hours. Most of the work was completed, but the mulching will still have to be done. TNT planted the annuals unevenly and they will fix them. Ms. Diaz will have the sago palms planted after the stump is ground. Phase One of the Landscape Project is nearly completed.

The Greco’s, of 415 South Mill View Way won the Yard of the Month contest for July. Two other Board members will choose the Yard of the Month for August.

ARC - A written ARC report was included in the meeting packet noting the items that have been approved.

Covenant Enforcement - Ed Bender reported that Bill Kerr had a meeting with the Covenant Enforcement volunteers. Angela Diaz prepared a reviewed a flow chart regarding covenant enforcement procedures leading up to the hearing. She added that the complainant does not need to be notified of or invited to the hearing. She also explained that the Board of Directors cannot fine, only the Covenant Enforcement Committee can issue fines. She stated that a chairman is needed for the Committee. Ed Bender stated that since his Board term will soon be up, he would volunteer to head the Committee. Mr. Bender thanked Bill Kerr for bringing this together and thanked Angela Diaz for the presentation to the board. It was decided to set a hearing date for the first Tuesday of every month. It was also noted that the Association can’t put a lien on a home for a violation, but it vacant be added to an existing assessment.

Civic Affairs Committee – Hal Hitch was not present to report. Ed Bender stated he didn’t think there was much to report on right now. He added that the construction situation right now is livable. Bill Muir indicated that the shopping area is applying for a zoning variance.

Communications- One resident complained that “Know Your Covenants” was noted on the board. Luana Quick then removed that message and put up some items for sale. Angela Diaz explained the need for all residents to re-submit their information to re-sign up for the emergency alert list. The person who keeps the list had a problem with his computer crashing and lost the database.

Luana Quick also handed out a copy of the definition of common areas.

Community Affairs – Ed Bender reported that the 4th of July parade was a great success. He thanked Pegine and Laura for a job well done.

Nominating Committee – Nothing to report yet.

Safety & Security Committee – Angela Diaz reported that there was one robbery on Fiddler’s Creek with no signs of a break in and two homes were struck by lightning.

Ed Bender asked if the SJSO deputy would attend one of the Board meetings in the fall.

O. M. & W – Howard Wallenstein was not present to report.

NEW BUSINESS

PUBLIC COMMENT
Culvert & Sidewalk – Bill Muir was present to address the deteriorating condition of the culvert and sidewalk. Andy Macfarlane reported that he would have the area repaired. He explained that TNT had lowered the irrigation pipes, but he will have them come in and raise them back up. Angel Diaz suggested that something might be washing the area out.

Next Meeting – The next meeting will be held on Tuesday August 9th.

ADJOURNMENT
With no further business to discuss, Harry Riddle moved to adjourn the meeting. The motion was seconded and the meeting was adjourned at 8:10 p.m.

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Ed Bender, President