MINUTES

Representing MAY Management Services Andy Macfarlane, Property Manager

Quorum and Call to Order
A quorum was established and the meeting was called to order at 6.00 p.m.

APPROVAL OF MINUTES
Harry Riddle moved the minutes from the previous board meeting be approved, Luana Quick seconded the motion and the motion was unanimously approved.

FINANCIAL REPORT
The financials were reviewed and the accounts receivables were gone over with explanation of the delinquent accounts. Tommy Reinheimer requested a copy of the bank reconciliation. Harry Riddle made motion to accept financial report and waive all of the balances with less than $2.00. Mr. Reinheimer seconded the motion and motion was passed unanimously.

MANAGEMENT REPORT
Andy Macfarlane went over a verbal proposal he received from Southern Recreation on the cost of installing a tennis court where the field hockey court is located. When the written proposal comes in he will forward it to Ed Bender. He also discussed the improvements that were done during 2004. The work on the wall at the entrance will begin in January.

UNFINISHED BUSINESS
Angela Diaz had a complaint about the landscaper at TNT. She was not satisfied with the trimming of the trees and the appearance of the entrance. Andy Macfarlane explained that it was the original design and needed to be updated. Some of the work they are doing is not in their contract. Angela Diaz also mentioned that there is a problem with the irrigation system as the sidewalks were covered with mold as a result.

Angela Diaz mentioned that some of the damage was from the hurricane damage. Andy mentioned that some of the hurricane damage leftover hadn’t been brought to their attention. Andy also mentioned that some of the tree removal was done with the hurricane clean up. Ed Bender said that they should at least give Lewis a chance to perform and if not than they would deal with that issue. Andy suggested that MAY Management provide written work orders for Lewis starting this year.

Angela Diaz mentioned that if you drive up to the community that you can’t really see some of the damage, in some cases you have to walk up to the properties to see the damage. Andy suggested that he should meet with Angela to actually see all the damage. Everyone will keep an eye on Lewis and give him three months to make sure he is doing everything in his contract. Andy will make sure that Lewis gets a written work order to keep track of everything that is asked of him.

Angela Diaz brought up the issue of the cleaning of the sidewalks. Ed Bender mentioned that everyone should be responsible for the cleaning sidewalks in front of their houses.

The idea of a cleanup day was brought up and Ed Bender suggested that they could make it an event and invite everyone. Everyone could bring their kids and sign off on their community service hours

COMMITTEE REPORTS

Finance/Insurance – Previously reported at beginning of meeting.

ARC
Ed Bender noted that he and Mr. Macfarlane had dealt with a neighbor who was upset with the Architectural Review. Mr. Bender also mentioned that they needed good people in architectural review board. Mr. Bender suggested that Toby ask Donna Newton to review the admission of approvals.

Covenant Enforcement
There was an issue of someone parking their boat on their driveway Andy Macfarlane noted that management did send out letters. It was also noted that the community could also fine the violators. Andy Macfarlane will check with the previous manager regarding an attorney letter that they previously used.

Civic Affairs Committee - No new activity

Communications
Member Directory:  Ed Bender mentioned that he still needed more advertisers. He also mentioned that he was going to call people this week. Mr. Bender noted that if he could get 2 or 3 advertisers that’s all he would need.

Community Affairs - No Report

Nominating Committee –  Not active at this time

Safety & Security Committee
A gun was stolen from a house in the community. Angela Diaz suggested that it is very important for everyone to hear about these things and to have some way to get safety information to all homeowners. The problem is that some people don’t use the website as a source of information or don’t visit the website at all. Angela Diaz also mentioned that the best idea might be flyers to everyone.